The retention of business correspondence in Italy is governed by Art. 2220 of the Civil Code, which sets mandatory minimum periods — but prudence recommends going further.
On any given working day, nearly three billion emails and certified emails (PEC) are exchanged worldwide — and this number continues to grow. A significant portion of this traffic, particularly certified email, carries and contains business agreements and transactions.
PEC is a full and legitimate component of corporate correspondence, alongside the now-residual paper component. Taken together, correspondence constitutes the documentary support that may be needed to assert one's rights — even years later, and sometimes in disputes that escalate to civil litigation.
No one hopes for disputes with their business counterparts. But should they arise, everyone would want to be in a position to produce the necessary documentation in the most efficient and effective manner possible.
On the other hand, storing all of this material online — in PEC mailboxes and standard email inboxes — for ten years comes at a significant cost. For PEC, the expiry of certificates must also be considered: a matter of great importance for the legal validity of the correspondence in the event of a dispute.
Ten years is the mandatory minimum, as required by Art. 2220 of the Civil Code for corporate correspondence (the full provision is more complex, but this is the essential point). This minimum should — and in many cases must — be extended, particularly in regulated sectors, where multi-year warranties are used, and indeed in everyday business activity where caution, of which there can never be too much, is advisable.
Storing correspondence in electronic format on lower-cost media is now not only possible but recommended.
The solution is Libraesva Email Archiver: the secure, protected repository for the "documents" you may need in the future. This solution also covers PEC, which requires the preservation of its defining legal value — and this is precisely where one of Libraesva's key strengths comes to the fore.
The attached datasheet below contains full information on the application with which we can help you resolve this challenge. The document covering the legal approach includes important specific considerations relating to PEC.
Libraesva is the Italian company that addresses email security in the most comprehensive, complete and compelling way.
Ask us for the details.